Geobase Privacy Policy

Effective Date: 2024-11-28

Last Updated: 2024-11-28

Geobase (“we,” “our,” or “us”) is committed to protecting your personal data in compliance with the General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG). This Privacy Policy explains how we collect, use, and safeguard your personal information and outlines your rights under applicable laws.

1. Scope of This Policy

This Privacy Policy applies to all personal data we process as part of providing our geospatial services, including data collected through our website, platform, and associated technologies.

As a Germany-based company, we comply with the GDPR and the BDSG, ensuring your data is handled lawfully, fairly, and transparently.

2. Data Controller Information

Geobase is the data controller for your personal data. Contact Information: SpacialDB UG Chausseestraße 105 10115 Berlin Email: privacy@geobase.app Phone: +49 15778921979

3. Data We Collect

We collect the following types of personal data:

A. Information You Provide Directly

  • Name, email address, phone number, and other contact information.
  • Account credentials (e.g., username, password).
  • Billing and payment details.

B. Information We Collect Automatically

  • Geospatial data, such as user-submitted location data or device-based location data.
  • Technical data, including IP address, browser type, operating system, and usage metrics.
  • Cookies and similar tracking technologies (refer to Section 9).

C. Information From Third Parties

  • Data from partners who integrate with our services.
  • Publicly available data or datasets, where permitted.

4. Purpose and Legal Basis for Processing

We process personal data for the following purposes and rely on these legal bases under GDPR:

| Purpose | Legal Basis | |----------------------------------------|---------------------------------------------| | To provide and maintain our services | Performance of a contract (Art. 6(1)(b)) | | To communicate with you | Legitimate interests (Art. 6(1)(f)) | | For marketing (where consented) | Consent (Art. 6(1)(a)) | | To comply with legal obligations | Legal obligation (Art. 6(1)(c)) |

You may withdraw consent at any time without affecting the lawfulness of prior processing based on consent.

5. Sharing Your Data

We may share your data under these circumstances:

  1. Service Providers: To trusted third parties who assist in service delivery, such as hosting providers and payment processors, under strict data protection agreements.

  2. Legal Obligations: To comply with legal requirements or enforce our legal rights.

  3. With Your Consent: We will obtain your explicit consent before sharing your data for purposes outside the scope of this policy.

Geobase does not sell personal data to third parties.

6. International Data Transfers

If we transfer your data outside the European Economic Area (EEA), we ensure appropriate safeguards, such as:

  • Standard Contractual Clauses approved by the European Commission.
  • Transfers to countries with adequate protection as determined by the EU.

You can request a copy of these safeguards by contacting us.

7. Your Rights Under GDPR

As a data subject, you have the following rights:

  • Access: Obtain confirmation of whether we process your data and access to your data.
  • Rectification: Correct inaccurate or incomplete data.
  • Erasure ("Right to be Forgotten"): Request the deletion of your data under certain circumstances.
  • Restriction: Request limitations on processing your data.
  • Data Portability: Receive your data in a structured, commonly used, and machine-readable format.
  • Objection: Object to processing based on legitimate interests or for direct marketing.
  • Withdraw Consent: Withdraw consent at any time for data processing based on consent.

To exercise your rights, contact us at [Insert Contact Email]. You also have the right to lodge a complaint with the supervisory authority in Germany:

Der Bundesbeauftragte für den Datenschutz und die Informationsfreiheit (BfDI) Website: https://www.bfdi.bund.de

8. Data Retention

We retain your personal data only as long as necessary for:

  • The purposes outlined in this policy.
  • Compliance with legal, tax, and regulatory obligations.

When data is no longer required, we securely delete or anonymize it.

9. Cookies and Tracking Technologies

We use cookies and similar technologies to:

  • Analyze site usage.
  • Improve service performance.
  • Deliver targeted advertisements (where permitted).

You can manage your cookie preferences through your browser settings or our cookie management tool. For more details, refer to our [Cookie Policy].

10. Data Security

We employ industry-standard technical and organizational measures to protect your data from unauthorized access, disclosure, alteration, or destruction. These measures include encryption, access controls, and regular security assessments.

11. Children’s Privacy

Our services are not directed at children under 16 years of age. We do not knowingly collect personal data from children. If you believe a child has provided us with personal data, please contact us immediately.

12. Updates to This Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. The latest version will always be available on our website. Material changes will be communicated to you directly where required.

13. Contact Us

For questions, concerns, or to exercise your data protection rights, contact us:

SpacialDB UG Chausseestraße 105 10115 Berlin Email: privacy@geobase.app Phone: +4915778921979